Visa & Invitation Letter

Passport & Visa

Belgium is a member of the European Union and belongs to the Schengen Area.

Before leaving their country, every traveler (except for those exempt from visa requirement) should submit the application vista with the Belgian representation (Diplomatic or Consular Office) that covers his/her country of residence.

If an entry visa is required, please allow sufficient time for this procedure: submit your visa application by presenting yourself in person, at earliest three months before the planned start of your journey, in order to avoid any inconvenience and unnecessary costs.

The process may take longer in certain countries as well, so we strongly recommend that you contact the nearest Belgian Diplomatic or Consular Offices to determine your personal case.

People in possession of a valid residence permit or a valid long-term visa issued by another Member State should check the validity of their visa in order to avoid any inconvenience.

For more information, please visit the Belgian Ministry of Foreign Affairs: http://diplomatie.belgium.be/en/

Invitation Letter

The Invitation Letter will be provided only upon completion of registration and payment.

In order to request your personal and official Invitation Letter to attend the 14th Spring Symposium, you have two options:

  1. Individual registrations: once your registration and payment have been successfully finalised, log-in into the online registration system and select the panel “Invitation Letter Request”. The registration team will review your request and get back to you within 5 working days
  2. Third parties or group registrations: once your registration and payment have been successfully finalised, fill out the form below and press “submit”. All fields are required. The registration team will review your request and provide the Invitation Letter directly to the contact person (registration owner).

Please note that Invitation Letter implies no obligation by the Organisers to cover registration fees, accommodation, travel expenses or any other costs connected with participation in the meeting.

 

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